The school nurse's system, at last.
Student health profiles, daily clinic visits, medication administration logs, immunization tracking, incident reporting and parent notification, in one place, on one screen. CareTech puts the record where it is needed: during the visit, in front of whoever is covering.
The nurse is covering. The authorization is in a folder somewhere.
A child arrives at the office wheezing, and the person on duty today is not the person who filed the inhaler authorization last September.
The form exists. A parent signed it. It is in a folder, or in the previous nurse's filing system, or in an email that was printed once. What is not available is the one thing that matters in the next ninety seconds: whether this child, today, has a current authorization on file and what it says.
Everything else follows from that gap: the call to a parent that has to be made twice, the incident written up from memory at the end of the day, the immunization list that is accurate in one system and stale in another.
One visit, from the door to the guardian's phone.
The goal is narrow and unglamorous: whoever is covering the office sees the same thing the regular nurse would see, in the moment they need it.
The office, the record, and the people who need telling.
Ten working parts of a school health service, in three groups, all writing to the same student record.
The student record
What the school already holds about a child's health, kept where the nurse works.
- Student health profiles
- Allergy and chronic condition records
- Immunization tracking
The office day
The work of a nurse's office, recorded as it happens rather than reconstructed afterwards.
- School nurse workflows
- Daily clinic visits
- Medication administration logs
- Incident reporting
Beyond the office
The people and services a school visit connects to when the office is not enough.
- Parent notifications
- Telehealth access
- Health camp coordination
These are children's records. The district holds them.
Health information a school holds about a minor is not the same category of data as health information a clinic holds about an adult, and the difference is not cosmetic. It changes which statute applies, who may see the record, and what a family must be told.
In the United States, health records held by a school are largely education records under FERPA rather than protected health information under HIPAA, and data collected from children under 13 brings COPPA with it.
Which statute governs a district's records is settled with the district's counsel before design begins, and the platform is configured to the answer.
Consent, notices to families, and the decision about what is collected at all remain the district's — before implementation, and afterwards.
Where a school health product should stop — and why CareTech stops there.
Minors, consent and mental health are the three places this category over-reaches. CareTech holds what the nurse's office needs to do its job, and nothing beyond it.
Medication administration log
What was given, to whom, by whom, and when. A record the district can produce on demand, written at the point of care rather than at the end of the day.
Reporting for the district's obligations
Visit volumes, immunization status and incident reports, drawn from what the nurse recorded at the time. Reporting supports the district's obligations; the obligations stay the district's.
A record scoped to the office
Profiles, visits, medications, immunizations, allergies and incidents. Not a profile of a child. The narrower the record, the safer it is.
Documentation, visibility, notification
What the software supports is documentation, visibility and notification. What a child needs clinically is a judgment the nurse makes and records.
What districts ask first.
Five questions that decide whether a school health system helps on a Tuesday morning.